WELCOME TO SITA

Were the team that keeps airports moving, airlines flying smoothly, and borders open. Our tech and communication innovations are the secret behind the success of the worlds air travel industry.

Youll find us at 95 of international hubs. We partner closely with over 2,500 transportation and government clients, each with their own unique needs and challenges. Our goal is to find fresh solutions and cutting-edge tech to make their operations run like clockwork. Want to be a part of something big?

Are you ready to love your job? The adventure begins right here, with you, at SITA.

ABOUT THE ROLE AND THE TEAM

As a Personal Assistant you will be responsible for assisting the Chief People Officer (CPO) in all administrative and coordination matters thereby assuring the interface with all departments and organizations in the company. You will provide a comprehensive range of secretarial services to support the CPO and you have to familiarize him/herself with the content of the cases treated by the CPO in order to prioritize and highlight key issues which need to be resolved.

The success of this job will depend on the incumbents ability to ensure the smooth and efficient running of the CPO office in a pro-active and timely manner and with the requisite professionalism, confidentiality, and discretion.

WHAT YOU’LL DO

• Scheduling meetings, appointments, and managing the executives calendar. Helping the executive prioritize tasks and manage their time effectively.
• Meeting coordination and preparing materials for meetings, arranging facilities, and coordinate agenda. Making sure the CPO has all relevant presentations/document ready before every meeting.
• Provide administrative support during management meetings, including taking notes and managing logistics.
• Booking flights, accommodations, transportation, and organize the agenda for business trips.
• Handling and Flag emails to the executive/responding to emails on behalf of the executive when necessary.
• Drafting communications and formatting documents, presentations, compiling information from different people
• Tracking and processing expense reports, managing reimbursements, and verifying team expense submissions.
• Overseeing purchase orders and invoice tracking for executive.
• Assisting coordination of tasks and deadlines.
• Acting as a liaison between the executive, direct reports and other staff or external parties.
• Maintaining confidentiality of sensitive information and documents.

ABOUT YOUR SKILLS

• Minimum 5 years’ experience in a similar role acquired in a fast-paced multinational business environment.
• English (C1) and excellent communication skills
• Secretarial diploma or College Diploma in office administration or equivalent
• English fluency and excellent communication skills
• High level of PC literacy
• Ability to work independently to prioritize workload and carry out multiple tasks simultaneously.
• Capability to handle information where issues of confidential and/or sensitive nature are involved.
• Innovative, flexible, and proactive approach
• You adapt quickly and gain an understanding of the requirements of a senior executive.
• You deal effectively with diverse situations that require sound judgment, tact and diplomacy.

WHAT WE OFFER

Were all about diversity. We operate in 200 countries and speak 60 different languages and cultures. Were really proud of our inclusive environment. Our offices are comfortable and fun places to work, and we make sure you get to work from home too. Find out what its like to join our team and take a step closer to your best life ever.

🏡 Flex Week: Work from home up to 2 days/week (depending on your teams needs)

⏰ Flex Day: Make your workday suit your life and plans.

🌎 Flex-Location: Take up to 30 days a year to work from any location in the world.

🌿 Employee Wellbeing: We have got you covered with our Employee Assistance Program (EAP), for you and your dependents 24/7, 365 days/year. We also offer Champion Health - a personalized platform that supports a range of wellbeing needs.

🚀 Professional Development: Level up your skills with our training platforms, including LinkedIn Learning!

🙌 Competitive Benefits: Competitive benefits that make sense with both your local spanet and employment status.

SITA is an Equal Opportunity Employer. We value a diverse workforce. In support of our Employment Equity Program, we encourage women, aboriginal people, members of visible minorities, and/or persons with disabilities to apply and self-identify in the application process.