We can’t wait to share our passion for aviation with you! Join a team that works hard, cares for each other and offers plenty of opportunities to grow.
At Piedmont Airlines, our strength lies in delivering industry-leading service to our customers and airline partners. To maintain our standard of excellence, we are seeking a knowledgeable and detail-oriented Administrative Project Manager to join our Finance team. The Administrative Project Manager is a key member of the Finance Organization, responsible for leading administrative projects, managing office operations, and coordinating internal meetings and events. This highly organized and proactive professional ensures efficient day-to-day office functions, oversees cross-functional initiatives, and supports leadership by facilitating streamlined communication and execution. The ideal candidate combines project management expertise with exceptional administrative and organizational skills. This position reports to the Vice President, Finance.
Essential Duties:
Proactively plan, lead, and track administrative and operational projects from initiation to completion
Maintain comprehensive project documentation and ensure project tasks are timely and within budget
Collaborate with department heads and stakeholders to define goals, scope, deliverables, timelines, and resources
Synthesize input from multiple stakeholders to inform decision-making and drive execution of initiatives aligned with departmental goals
Identify gaps or inefficiencies in processes and proactively propose solutions with minimal oversight
Oversee daily office operations, including supplies, equipment, space planning, vendor relationships, and facility maintenance
Serve as the point of contact for internal support needs, coordinating administrative resources and resolving operational issues
Coordinate and manage logistics for executive meetings, team meetings, off-site events, and internal trainings
Prepare agendas, track action items, record meeting minutes, and ensure timely follow-up
Manage calendars and schedule departmental meetings, including coordinating travel or accommodations if required
Assist with internal communications and presentation preparation for leadership or stakeholder meetings
Actively engage in and contribute to ad hoc projects, identifying opportunities to support departmental priorities and meet business needs
Job Qualifications and Competencies:
Bachelor’s degree in business administration, Project Management, or another related field
Two (2) years of experience in project management, administrative operations, or office management
Strong understanding of office systems, administrative support processes, and vendor management
Proven ability to manage multiple projects and responsibilities simultaneously
Demonstrated ability to take initiative and work independently in a fast-paced environment
Self-motivated with a continuous improvement mindset and a proactive approach to driving results
Exceptional written and verbal communication skills
Proficiency in Microsoft Office Suite and project management tools (e.g., Asana, Smartsheet)
Preferred Qualifications:
Master’s degree in business administration, Project Management, or another related field
Project Management Professional (PMP) certification or other project management credential
Experience supporting senior leadership or executive teams
Strong analytical skills and a continuous improvement mindset
Work Environment:
Standard office environment, use of telephones, computers, and other office equipment
Some travel may be required
Physical Requirements:
The above statements provide a brief description of the general nature of work performed and are not intended to be a complete list of responsibilities, duties, and skills required for this position. Duties and expectations are subject to change as needed.
Employment is contingent upon a clear driving record, 10-year Criminal History Records Check, and drug screen as required. We also require proof of high school or GED completion. Minimum 18 years of age.
Benefit package includes paid training, holiday pay, 401(k), vacation, and family travel on the American Airlines network. Medical and dental available.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
In addition to a competitive salary, we offer bonuses awarded in accordance with company policies and applicable criteria.
Job Application Deadline:
July 9, 2025Please note that job postings expire at 11:59 PM Eastern Standard Time on the day before the job application deadline. Ensure your application is submitted on time to be considered for the position.